SUMMER PROGRAM POLICIES
Payment
Payment is due in full at the time of registration in order to hold your child's place in the camp. We use Instant Payments through our website which accepts all major credit cards, or checks. Cash payments must be made in person at the Salt Lake Arts Academy, 844 South 200 East. Parents/Guardians receive an electronic receipt and confirmation via email through CORE Payments. We send a WELCOME 
email, with an attached Waiver & Release Form during the week prior to the first day of class (usually between Wednesday and Friday).
Drop-Off
The majority of classes begin with us at the Salt Lake Arts Academy at 844 South 200 East. Our Check-In location during the summer months is on the north side of the building at the black gates & double doors. A Salt Lake Arts Academy staff person will check you in after 8:45 am. Students may sign themselves in at that time. You should be aware to avoid the 'Maven District' parking lot directly to the south of our building since they often will ticket and tow vehicles when they are left there (even for a few minutes). Please drive carefully and refrain from double parking in front of the school!
Should one of our classes start in another location, specifics will be in the reminder letter and the information is always posted in the detailed class descriptions on the weekly pages.
Dismissal at the End of class and Pick-Up
Early Arrivals and Latecomers
The Salt Lake Arts Academy does not assume responsibility for any child dropped off prior to 8:45 am, unless they are enrolled in our Extended Day. Please do not drop your camper off prior to 7:45 am for the AM Extended Day .
Being on time is the best way to start our camps. Since many of our camps include off-site travel, parents are expected to call or text the Program Director if their child is going to be tardy or absent that day. We cannot guarantee the class will still be on site if students arrive late, parents may be responsible to transport their child to the appropriate location to join the group. Campers may not be dropped off and left at the school if the class has left the building. In extenuating circumstance where a Trax train was delayed or a public bus breaks down, we will do our best to get your student to the group as soon as we are able to.
Refund / Class Change Policy
Our one-time $20 registration fee is nonrefundable under any circumstances. 100% of Tuition & material costs will be refunded for camps or workshops dropped by four full weeks prior to the first day of our summer program or (in other words) prior to Monday, May 6th. Requests to drop a camp and/or requests for refunds must be made either in person at the Salt Lake Arts Academy, 844 South 200 East, or by phone at 801-531-1173 x5, or via email to [email protected]. Please ask for Kathleen Ferdon, or Nicole Laird when arriving in person. Parents/Legal Guardians are responsible for dropping all desired camps for their children before the drop deadline of May 6th. No refunds will be issued after the drop deadline passes. Substitutions to another camp may be possible depending upon available spaces. In some limited situations, when there is a waitlist for the camp, we may be able to provide a refund.
No refunds will be given for any days/weeks missed due to vacation or illness (including Covid-19). No refunds will be issued in the event of a student dismissal due to behavior. Please contact the school / Summer Program Director if you have extenuating circumstances beyond the student or parent control and we will work with you to come up with a solution. Written/signed document(s) may be requested and released to the Salt Lake Arts Academy for verification with the Summer Program Director regarding stated extenuating circumstances.
Cancellation of Class
If fewer than the minimum number of students enroll, a camp may be cancelled. Parents will be notified in advance and will receive a full refund. In-person Summer camps usually require a minimum enrollment of at least 6 students before they can be held. Please note: If a class change is requested, a $10.00 change fee is required, unless you are changing to another class due to a cancellation on our part.
Tuition Assistance
A number of scholarships are available based on financial need as well as class size/enrollment numbers. Please fill out a Tuition Assistance Request form and submit to the Summer Program Director. You will be notified when the scholarship becomes available. A PDF is attached below.
Discipline Policy
We follow our 'RIISE' model from our school year of Respect, Inclusion, Integrity, Safety and Empathy/Kindness. This is our expectation during our Summer@SLArts program as well. We hold students accountable and responsible for their actions and their treatment of themselves and others. We expect a willingness and ability to abide by these principles. A repeatedly disruptive camper detracts from the wonder, excitement, and enjoyment of the camp, of each other, and of the environment. If the program director must intervene to manage student behavior and a parent needs to be called, students may be dismissed from camp at that time, or asked not to continue after that day.
There is a ZERO tolerance policy for tobacco, liquor, weapons of any kind, theft, or illegal drugs sold, used or possessed during attendance of any SUMMER@SLARTS Program. (This includes smoking or any vaping materials.) Students may be dismissed for disciplinary reasons and/or safety of the other children and staff. If a child is suspended or expelled from camp for any reason, no refund will be given. The Salt Lake Arts Academy agrees that such suspension/expulsion will not be arbitrary or capricious.
Cell Phone and Device Policy
We recognize that your child may have the need to bring a cell phone for communication purposes. However, cell phone usage during camp is not permitted unless the Instructor has specifically requested or allowed its use for a particular reason. Please leave tablets and game devices at home.
Transportation
The Salt Lake Arts Academy supports the use of multiple means of transportation. Transportation may occur in vehicles including, but not limited to public buses, vans, cars, or private faculty vehicles approved through the Salt Lake Arts Academy with registered, licensed drivers. We often walk to locations and suggest good walking shoes, a water bottle, sunscreen/hat, or even a spray bottle for water during especially hot days.
Lunch and Snacks
Campers are required to bring their own lunches if they are staying for the day. Lunch occurs outside during the half hour between classes at noon. Some snacks are available on long and/or hot days, but will be eaten outside most days. Please let the Program Director know, prior to class, if your child has any food allergies.
Health Policy
We cannot stress enough -- PLEASE keep your child home with any symptoms of illness lest they spread it among others. If campers carry a fever, cough, or clear illness to others, a parent/guardian will be contacted immediately and expected to come pick-up their child promptly. A Note on SAR2-Covid-19 - We are following our general Covid protocols from the guidelines our Governing Board maintained for the school year. We stress mutual respect and understanding should others use or request masks. Confidential communication from families to our Summer Program Director is highly encouraged and appreciated with any highly transmissible virus.
